ublogo print

University at Buffalo Libraries

Archival & Manuscript Collections

Return to Search Results | Citation | Print View

Finding Aid for the Pan-American Exposition Company Records, 1899-1908 (bulk 1899-1902)

Mss. C65-7

Buffalo History Museum. Research Library


1 Museum Court
Buffalo, NY 14216
Phone: 716-873-9644 ext. 306
Fax: 716-873-8754
Email: library@buffalohistory.org
URI: http://www.buffalohistory.org

Finding aid prepared by Patricia M. Virgil.
Finding aid encoded in EAD by Kuniko Simon, March 2008.
Finding aid written in English.
Finding aid prepared using local best practices.

Funding for the initial encoding was provided through the Regional Bibliographic Databases Program administered by the Western New York Library Resources Council.

Please use the following URL when citing this document:
http://purl.org/net/findingaids/view?docId=ead/bechs/bechs_c65_7.xml

© 2010. Buffalo History Museum. All rights reserved.


Collection Overview

Title: Pan-American Exposition Company Records, 1899-1908 (bulk 1899-1902)
Creator: Pan-American Exposition Company (Buffalo, N.Y.)
Extent: 5 boxes, 36 oversize volumes (14.5 linear feet)
Language of Material: Collection material in English.
Repository: Buffalo History Museum.Research Library
Abstract: The records of Pan-American Exposition Company consist primary of the company's activities between 1899 and 1908.

Administrative Information

Preferred Citation

[Description and dates], Box/folder number, Mss. C65-7, Pan-American Exposition Company Records, 1899-1908, Research Library, Buffalo History Museum.

Acquisition Information

Division of Ethnology and Archaeology exhibit records unknown; unknown; 0000/00/00; none

U.S. Government Building guard orders and list unknown; unknown; 0000/00/00; none

Women's Administration Building visitor register unknown - found in newspaper room; unknown; 0000/00/00; 65-114

Director-General's report Fleming, Edwin; gift; 1920/12/00; 28018

Board of Director's minutes, v. 1, 2, 4 Fleming, Edwin; gift; 1920/10/00; 27928-30

Terms of Access

The Pan-American Exposition Company Records, 1899-1908, are open for research.

Copyright

Copyright of papers in the collection may be held by their authors, or the authors' heirs or assigns. Researchers must obtain the written permission of the holder(s) of copyright and the Buffalo History Museum before publishing quotations from materials in the collection.

Processing Information

Collection processed by Patricia M. Virgil, May 1997.

Accruals and Additions

No further accruals are expected to this collection.


Historical Note

The Pan-American Exposition Company was incorporated under the Pan-American bill signed by Governor Theodore Roosevelt on Jan. 20, 1899. The bill became Chapter 2 of the New York State laws of 1899.

Twenty-five of the more than 300 incorporators were elected to serve three-year terms as members of the board of directors. The board was charged with making and amending Exposition by-laws, electing a president, ten or more vice-presidents, a secretary, a treasurer, creating committees as needed, and filling all vacant positions. The board also formed an executive committee, and appointed a director general, an auditor, and a board of women managers.

The board of directors elected John G. Milburn president, and appointed William Buchanan director-general. The following committees were created: finance; concessions and exhibits; transportation; publicity; law and insurance; foreign relations; and printing and supplies.


Scope and Content Note

Minutes of the Board of Directors, 1899-1909; financial records, including cash books, ledgers, a record of insurance, and auditors' memoranda; site selection records; an index to exhibits; construction field books; Board of Women Managers' minutes and visitor register; correspondence, reports, and memoranda of the Director-General; also budgets, estimates, and contracts of the Director-General; a letter to Roswell Park concerning the operation on President McKinley; Press Dept. and Bureau of Information reports; Division of Ethnology and Archaeology visitor registers and exhibit records; New York State Building visitor registers; and U.S. Government Building guard orders and personnel lists.



Container List

I.    Board of Directors 1899-1909

Arranged in chronologically with two subseries Treasurer, 1899-1908 and Secretary, undated .

Box Volume Contents
1 1 Minutes March 6-December 5, 1899
1 2 Minutes January 2-September 20, 1900
1 3 Minutes April 2-August 27, 1901
1 4 Minutes September 3, 1901-October 22, 1909
1 1 Agreement with Bronson C. Rumsey, re excavations on leased land, 1900
I.A.    Treasurer
Box Folder Contents
1 2
Mortgage bond resolutions, memoranda, 1900-1902
1 5
Cash book, November. 2, 1901-November. 29, 1906
1 6
Journal, April. 30. 1901-January. 1902
1 7
Books of the Pan-American Exposition Company as per balance sheet at Nov. 2, 1901, journal, November 2, 1901-October 1908
1 8
Construction ledger, June 20, 1899-June 30, 1903

Lists date, voucher no., what for, total, and includes the buildings, canals, docks, bridges, horses, wagons, plumbing, architectural services, railroads, etc.

1 9
Department ledger 1, April 27, 1899-April 30, 1901
1 10
Department ledger 2, July 12, 1901-February 20, 1902
1 11
Department ledger 3, June 1, 1901 - October 20, 1902

Include disbursements for salaries, advertising, carriage hire, entertainment, freight, express, laundry, publications, etc., for the various departments, bureaus and committees. They do not list exhibitors.

1 12
Ledger A , 1899-1900

Includes exhibitors and the buildings in which they exhibited.

1 13
Sub ledger, 1901-1902

Includes alphabetical index.

1 14
Voucher record no. 1, January 30, 1899 - January 1902
1 15
Voucher record no. 2, October 3, 1901 - October 22, 1908

List date, no., in whose favor, what for, total, and figures for officers' salaries, general expenses, office furniture & equipment, plant, and the various departments, bureaus, and committees.

1 16
Check register no. 1, March 10, 1899 - September 27, 1901

Includes date, no., order of, for, charge, amount. Alphabetical by name.

1 17
Bond interest coupon book - 1st mortgage bond, nos. 1-5001
1 18
Bond interest coupon book - 1st mortgage bond, nos. 5001-5825, and 2nd mortgage bond
I.B.    Secretary
Box Volume Contents
1 19
Stock book and subscribers' ledger no. 1, A-E
1 20
Stock book and subscribers' ledger no. 2, F-K
1 21
Stock book and subscribers' ledger no. 3, L-R
1 22
Stock book and subscribers' ledger no. 4, S-Z 1st call to 10th call

Includes subscriber's name, date payment, balance. Alphabetical by name of subscriber.

1 23
Committee on Law and Insurance: record of insurance, 1899-1901
Box Volume Contents
1 24 Minutes, March 26 - April 4, 1899

Includes evaluation of potential Exposition sites.

1 3 Memorandum to Executive Committee re selection of site and adoption of plot plans, March 31, 1899

Report on sites, Apr. 5, 1899. Information on suggested sites. Cost of buildings, etc., at Chicago World's Columbian Exposition,1893. Statistics of various Expositions, 1873-1893. Plan of [Riverside] site.

1 25 Scrapbook, March 21 - May 13, 1899

Clippings re Joint Committee and site search.

Box Volume Contents
2 26 Index to exhibits
Box Volume Contents
2 27 Minutes, 1900-1901

Includes list of Applied Arts Section exhibitors and awards.

2 28 Minutes, Women's Administration Building visitor register, 1901
Box Folder Contents
2 1 Correspondence, 1899-1901

Includes well rashes from heads of state.

2 29 Report, parts 1-4 (copy 1)
3 29 Report, parts 5-7

Includes sections on finances, construction, opening month, dedication, officers and committees, state and federal legislation, by-laws, juries and awards; also reports of exhibit divisions, and administrative bureaus and departments.

3 29 Report (copy 2); first part missing
4 30 Memoranda to Dept. of Works, 1899-1900

Addressed to Newcomb Carlton, Director of Works; most regard actions of the Executive Committee

4 31 Budgets, estimates and contracts, 1900-1901
Box Folder Contents
4 1 Letter, Acting Deputy Nelson W. Wilson, to Roswell Park, re reception of, and operation on, President McKinley, September 6, 1901.
Box Volume Contents
4 32 Memoranda of action, July 23-November 12, 1902
VIII.    Department of Works

Contains construction field books.

Box Volume Contents
4 33 Electricity Building, September 24, 1900 - April 25, 1901
4 34 Restaurant, propylaea, and stadium, June 25, 1900 - November 30, 1900
4 35 Stadium, restaurant, propylaea and pergolas, December. 1, 1900 - May 31, 1901
4 36 Electric Tower, September 22, 1900 - May 30, 1901
5 37 Electric Tower lumber, September 18 - November 5, 1900

Field books inscribed, "H.C. Parsons, Supt."

5 38 Ledger, 1901 Lists services such as sewer connections, cleaning, garbage collection, fire service, lighting, etc., performed for exhibitors and businesses by the Works Dept.
5 1 Bureau of Information report on accomplishments; includes expenses, undated
5 2 Press Dept. (Bureau of Publicity) reports, 1901 Reports of Mark Bennett and Stephen W. Bolles, Superintendents.
Box Folder Contents
5 3 Description of Ethnology Building, 1902

Includes report on mounds, office rules, inventory of office furniture and supplies, report re visitor registers, report to Director-General, and list of miscellaneous items.

5 4 Payroll, 1901
5 5 Exhibits
5 6 Exhibit labels
5 7 Admissions
5 8 Visitors' cards, A-K
5 9 Visitors' cards, L-Z
5 39 Application for exhibit space book

Includes description of articles (number, kind), space desired inside building (floor space, wall space, wall space in art room, table cases, didactic cases), space desired outside building (length, width)

5 40 Visitor register, May 1 - June 23, 1901
5 41 Visitor register, June 23 - July 25, 1901
5 42 Visitor register, July 25 - August 22, 1901
5 43 Visitor register, August 22 - September 17, 1901
5 44 Visitor register, September 17-November 19, 1901

These include some brief comments

Box Volume Contents
5 45 Visitor register, May 20 - July 25, 1901
5 46 Visitor register, July 25 - August 14, 1901
5 47 Visitor register, August 15 - August 30, 1901
5 48 Visitor register, August 30 - September 17, 1901
5 49 Visitor register, September 17 - October 4, 1901
5 50 Visitor register, October 5 - October 19, 1901
5 51 Visitor register, October 19 - November 2, 1901
Box Folder Contents
5 10 Guard orders and department personnel lists.

Search Terms

The following terms have been used to index the description of this collection in the Library's online catalog.

Contributors

Buffalo History Museum
Park, Roswell, 1852-1914

Subject Terms

Exhibitions--New York (State)--Buffalo
McKinley, William, 1843-1901--Assassination
Pan-American Exposition (1901 : Buffalo, N.Y.)

Genre Terms

Ledgers (account books)
Visitors' books